Instructions for manuscript preparation - IPC6

Paulo da Cunha Lana lana at
Tue Jun 16 17:40:02 EST 1998

Dear colleagues,

Dr. Samuel Snedaker, editor of the Bulletin of Marine Science, has kindly
sent me detailed instructions for the preparation of the manuscripts to be
submitted during the conference (including the preparation of computer
files). I am including these instructions in the body of this message. This
information will also be available in the third announcement for the Sixth
Polychaete Conference, which will be e-mailed to you and posted on our
webpage in the next two or three weeks. Best wishes, Paulo Lana
lana at


Potential contributors to the Bulletin of Marine Science should adhere
strictly to the following instructions. Authors must submit an original and
three true copies of the manuscript complete with title page, figures, and
tables. Manuscripts that are poorly written, not formatted according to the
requirements of the Bulletin, or otherwise flawed, will be returned to the
author without review. Authors are also requested to submit the names and
complete postal addresses of up to five potential reviewers. Authors are
required to retain a complete copy of their manuscript and illustrations
identical in every respect to the original submitted manuscript. 

The Bulletin accepts monographs (16-30 pages), reviews and articles (10-15
pages), reports (up to 10 pages), short communications (2-3 pages),
discussions and replies (1-2 pages), and informative stand-alone black
and white photographs with legends (1 page). Prior to the submission of
photographs, the Editor should be consulted for guidance. Color
photographs will incur a separate page charge of up to $1200. Papers are
first reviewed for suitability by the Editor. Suitable papers are then
critically reviewed by up to three experts in the relevant discipline.
Based on their advice, the Editor accepts the paper, rejects the paper, or
accepts the paper contingent on revision. Revised papers that are not
resubmitted within six months will be considered rejected. Final
acceptance is made when the paper has been satisfactorily revised and the
author has submitted the final manuscript in the required electronic
format. Authors will be notified immediately of the acceptance of their
manuscript for publication.

PAGE CHARGES: Pages charges will be assessed at the rate of US$70 per
printed page.

LANGUAGE: Only papers in English will be accepted. Spelling and word
division should follow either the Concise Oxford Dictionary of Current
English or The Merriam-Webster Third New International Dictionary. 

CONTENT OF MANUSCRIPT: Authors are strongly advised to consult a recent
issue of the Bulletin and follow the style and general layout of articles.
The title page should contain (a) the full title of the paper in 20 words
or less and reference the geographical location of the research if
relevant; (b) a running head of not more than 52 characters and spaces;
(c) the full name and address of each author and the name of the
institution in which the research was conducted; (d) a list of up to 10
keywords; and (e) the name, current postal address, and E-mail address of
the corresponding author. 

The abstract should be a single paragraph of not more that 200 words and
written in the passive voice. It should briefly state the reason for the
research, summarize the significant findings, and note the implication of
those findings. Figures and tables, with their legends and headings,
should be self-explanatory and not require reference to the text. Line
drawings should be scaled for 50% reduction. Oversize figures and tables
will not be accepted unless the author is willing to assume the cost of
size reduction. Figures should be clear and legible on all copies, with
1-inch margins. Figures will be reduced to fit within a 12.5 x 20.0 cm
printed page size. The dimensions and the thickness of the individual
lines, spaces, and letters will also be reduced proportionally. Authors
are urged to refer to the Council on Biological Editors Style Manual, 6th
edition, for guidance in the preparation of their figures. 

Do not send original drawings to the Editor; when needed they will be
requested. Each table should start on a separate page. Consistency in
headings and format is desirable. Vertical rules should be avoided.
Acknowledgments, if included, are placed at the end of the text.
Literature is cited in the text as: Smith and Jones (1968) or (Smith and
Jones, 1968). All papers referred to in the text must be listed
alphabetically by the senior author's surname under the heading
"Literature Cited." Only the authors' surnames and initials are required
in the Literature Cited. The accuracy of the Literature Cited is the
responsibility of the author. Abbreviations of names of periodicals
should conform to the Council of Biological Editors Style Manual, 6th
edition, or the World List of Scientific Periodicals. Common abbreviations
and symbols, such as %, mm, m, g, ml, mg, oC (for Celsius), - m, and so
forth, should be used. Abbreviate units of measure only when used with
numerals. Periods are only rarely used with abbreviations. We prefer that
measurements be given in metric units; other equivalent units may be given
in parentheses. Footnotes are not accepted. Such ancillary information
should appear in the text set off in [brackets].

FORM OF THE MANUSCRIPT: The submitted manuscript should be typed,
double-spaced, on white paper. The sequence of the material should be:
TABLES (Each table should be numbered with an arabic numeral and heading
provided), LIST OF FIGURES (Entire figure legends), FIGURES (Each figure
should be numbered with an arabic numeral and subsets with a capital
letter, A,B,C.,etc. When the figures form a collage the figure numbers
should be permanently affixed to each figure or identified as upper left,
lower right, etc.)

FINAL MANUSCRIPT SUBMISSION: Following acceptance of the revised
manuscript, the author will be required to submit an
electronically-prepared, correctly-formatted manuscript for publication.
Computer formatting instructions will be sent to the author when the
manuscript has been accepted for publication. The correctly-formatted
manuscript may be sent as an e-mail attachment or enclosure to
bms at, or, a disc may be submitted in which case the author
is required to identify the word processing program and version number
(e.g., Microsoft Word<< 6.0, WordPerfect<< 6.1) and the computer platform
(Apple Macintosh<< or IBM compatible PC). Original illustrations must be
submitted separately by regular mail even if they are included in the
electronic submission. Following submittal of the final manuscript, as per
the submittal instructions, the manuscript will be set up for publication
and a galley proof returned to the author for final proof reading. The
author will be responsible for any errors that appear in the final printed


Text (including literature cited, figure legends, table legends, etc.). 

o Earlier versions of Word or WordPerfect are preferred, e.g., Word 5.1;
WordPerfect 5.0. 

o Files saved as a Macintosh file are preferred - typesetting is done on a
Macintosh platform. 

o Files should be prepared in 12 point type using the Times or Times New
Roman font. 

o Do not mix fonts - special characters in other font styles will be
copied from the final manuscript when typeset. 

o No scripting of characters or boldfacing, except for new species. 

o No hard hyphens, hard spaces, embedded code, or "small" caps, e.g., RV

o Taxonomic binomials are italicized - nothing else is italicized unless
part of a formula or quote. 

o No underlining except when the italics font is not available to the

o No indenting of paragraphs or centering of headings - all text must be
flush left. 

o Single space all text including the Literature Cited. 

o Superscripts and subscripts are acceptable, e.g., cm-1, CO2. 

o Use only one space after a period at the end of sentence and elsewhere
in text. 

o Do not number pages or use bullets. 

o Numbers one through nine should be spelled out when not associated with
units of measure. 

o Common abbreviations and symbols, such as d (day), h (hour), yr (year),
%, mm, m, g, ml, mg,  C (for Celsius), mm, and so forth, should be used.
Abbreviate units of measure only when used with numbers, e.g., 45 cm, 14
mg, 30 d. 

o Footnotes are not accepted. Such ancillary information, if necessary,
should appear within the text set off in [brackets]. 

o Latin binomials are the only italicized words in the Literature Cited. 

o In the Literature Cited, only capitalize formal or proper names - do not
capitalize or italicize the titles of books, symposia, conferences,
reference volumes, etc. Do not use "&" in citations. Tables 

o Use default tabs only to separate columns - one tab per column. Columns
will be separated and aligned during typesetting. 

o Insert a tab at the end of each row. 

o Do not use spaces along rows within or between columns. 

o Do not break up tables as continuation pages, e.g., no "Table x, con't."

o For large tables, the number of columns must be the same for all rows
even if cells are blank. 

o No underlining or box-line formatting in tables. 


o Figures must be sized to fit within the printed page dimension of 198 x
125 mm with or without a maximum 1/2 reduction. Oversized figures will be

o Color graphics are not accepted unless the author agrees in advance to
pay up to $1200 for each color figure or plate. 

o The Times New Roman font is preferred for all figure labeling to be
consistent with the final printed text which is in Times New Roman. The
standard Times font is an acceptable substitute. If neither font is
available, please use the closest matching font. 

o Do no use gray-scale shading in figures, such as in bar graphs - instead
use heavy line cross hatching. The contrast differences in gray-scale
shading are lost during typesetting. 

o Avoid the use of very print, fine lines or very light stippling - these
fade or disappear during final printing, or in the case of text, become

o Photographs should be high-contrast glossy or matte finish prints -
avoid photographs containing subtle shades of gray particularly for those
graphic portions of interest. 

o Do not submit slides or negatives of photographs of figures to be

o All figures must be submitted on high-quality white paper or mounted on
poster board. Do not submit figures as computer files. Submit original
figures only on the request from the Editor.

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