First Electronic Glycoscience Conference: Newsgroup Update

Barry Hardy bhardy at CONVEX.OX.AC.UK
Sun Jul 9 09:40:17 EST 1995


First Electronic Glycoscience Conference (EGC-1) - Update

** Regular announcements and updates on EGC-1 are posted to the 
GIG mailing list.  If you are not on this list and wish to be added 
please email Barry Hardy at bhardy at convex.ox.ac.uk

** Further information and updates on the conference can be found at
the follwing Web URL:
http://bellatrix.pcl.ox.ac.uk/people/barry_spring95/Glyco.html

** Final deadline for receipt of poster and paper abstracts has been set
at July 25th.

** Deadline for receipt of papers and posters is Sept 1.

Two announcements are enclosed on   

A) The Young Scientist's Glycoscience Research Award

B) Poster and Paper Preparation Guidelines

************************************************************************

A) 
     The Young Scientist's Glycoscience Research Award    

    We wish to recognize the achievements and hard work of young 
scientists during EGC-1.  To this end we will present The
Young Scientist's Glycoscience Research Award to one young scientist 
who participates in EGC-1.  The award will be recognized with a cheque 
for 500 pounds or 750 US$.  The award is made possible by EGC-1 sponsors 
and will be dedicated to their support.

    To be eligible for the award:  

a) you must be under the age of 35 on Sept 18th 1995.
b) perform research at the postdoctoral or student level.  You cannot
hold a permanent position at the assistant professor level in the US system
or its equivalent elsewhere, or hold a permanent position as a government
lab or industrial researcher.
c) present a paper or poster at EGC-1 and be a major contributor
to the described work.  (It is possible for a group of 
more than one young scientist to make a single entry based on a joint
piece of work presented in the same poster or paper.)     
d) express your intent to the conference organizers and relevant section 
convener of applying for consideration of the award by Sept 1.
   
    Final candidates will be chosen by secret ballot during EGC-1 based
on the quality of their research material and its presentation.  
All registrants may place one vote.  We respectfully request that
canvassing for or by candidates is not pursued.  Final candidates
will be expected to attend a short private virtual meeting at which
they may be asked questions on their work or general Glycoscience knowledge.

We reserve the right to modify or update any part of these guidelines
as our judgement deems fit.

Barry J. Hardy
Iain Wilson

*******************************************************************

B) 
       Guidelines for Paper and Poster Preparation for EGC-1

Publication

     The papers of EGC-1 will be published in the
following manner:
1) Presentation during the conference on the World Wide Web.
2) Continued presentation of papers and posters on the Web until
the next electronic glycoscience conference (EGC-2).
3) Publication of refereed papers and posters on a CD "The
Glycosciences". (*)
4) Publication in a suitable equivalent traditional format. (*)

     All papers will be refereed.  Poster authors can optionally choose
to make their poster part of the permanent publication
of EGC-1 and to have their poster refereed.      
     EGC-1 material will be published for The Glycoscience Network
by BioMedComm.

(*) Publication of EGC-1 through options 3 and 4 will be conditional on 
the receipt of sufficient financial support to cover publishing costs.

Primary Requirements

     All papers and posters require:
1) An abstract of less than 300 words summarizing succintly the contents
of the paper.
2) An extended abstract that explains clearly to a general audience the 
main background, results, discussion and conclusions of the paper.  
The extended abstract should be less than 2000 words for a paper and 
less than 1000 words for a poster.
3) Names and affiliations of all authors.  Address and email address
of corresponding or presenting author.
4) The main paper itself which should contain no more than 20,000 words.
5) Ten carefully chosen subject keywords for indexing the paper.
6) A list of abbreviations.

Content     

     Papers and posters presented at EGC-1 should be related to the
Glycosciences, i.e., the scientific study of carbohydrates, 
polysaccharides, glycoproteins, proteoglycans, glycosaminoglycans,
glycolipids and glycoconjugates.  Material can be from all disciplines
of basic and applied science including biological, biomedical, chemical, 
physical and computational approaches.  The conference organizers
and section conveners reserve the right to refuse material on the
basis of relevance or quality.

Features of Papers vs Posters

     Papers and Posters are distinguished by:
1) Posters may provide a presentation of work-in-progress 
whereas papers generally are on material of a more finalized nature.
2) Papers will be refereed and become a part of the permanent publication
of EGC-1.  Permanent publication and refereeing is optional for posters.
3) Posters may be most suitable for experimental forms of scientific
communication.

Copyright

   All papers and posters entering the permanent publication of EGC-1
will require written hardcopied transfer of copyright from author to 
publisher.

Abstracts

     Section conveners have discretion to reject abstracts or refer them back 
to the authors. Abstracts can be rejected or referred back due to:
a/ material not related to the glycosciences
b/ material does not fit section (convener suggests alternative)
c/ abstract too long (author please shorten)
d/ abstract requires editing (author please edit and return)
Authors should be immediately informed as soon as is convenient whether 
their abstract is accepted, rejected or returned, with explanation 
as necessary. The abstracts for papers and posters will be treated 
similarly, although the standard for acceptance of a poster abstract 
can be less exacting.

Technical Guidelines

      Alan Robinson, the technical consultant for EGC-1, is maintaining
information, tips and links on the technical preparation of EGC-1
papers for presentation on the Web.  The URL for this material is
located at:
http://bellatrix.pcl.ox.ac.uk/people/alan/egc_techguide.html
He may be consulted via email at:
alan at physchem.ox.ac.uk

Deposition at Conference Site

     Paper and poster material needs to be deposited at the primary
conference site via ftp before Sept 1 1995.  Following acceptance
and collating of abstracts, authors will be assigned and emailed
a paper number before August 7.  This will be accompanied by
instructions for deposition at the ftp site.  Should this pose
any significant problems authors will be advised on alternate
solutions.

Hypertext Preparation

Papers and text should be prepared in Hypertext Markup Language (HTML).
Links between files should be relative so that all files may
reside in one directory.  Graphics files in gif and jpeg formats
are strongly encouraged. Text should primarily be presented as HTML text
rather than graphical images of text.  Please see the Technical Guidelines 
for further details.
    
General Preparation Guidelines

1. Papers and Posters can include original research, review, perspective,
criticism, resources, and interactive approaches.

2. Papers and Posters should preferably be presented in the English 
language.  However other languages are permissible provided an abstract 
and extended abstract is provided in English. 

3. Papers should include original figures or authors should obtain written
permission to reproduce material which has appeared in another publication.

4. References should be numbered consecutively and given in the following
format:
Author Names; Journal Title, Journal Volume, Page Number, Year.
e.g.,
Smith, X., Jones, Y. and Yhang, Z. J. ABC, 201, 12 (1989).

5. All figures and tables should be numbered consecutively and referred to
in the main text.

6. IUPAC nomenclature should be used for chemical nomenclature, EC
numbers for enzymes.

7. All abreviations should be defined on their first occurence in the 
main text.

We reserve the right to modify or update any part of these guidelines
as our judgement deems fit.

Barry J. Hardy
Iain Wilson



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