ACA Meeting, Montreal July 1995

Howard Flack flack at
Wed Mar 22 05:18:55 EST 1995

[Posted for the ACA - don't reply to me, contact the conference organisers. H.]

Full information about the 1995 meeting of the American
Crystallographic Association, including schedule, 
titles and authors for Abstracts received so far, and their 
phone/fax/email data, is available on the Web at URL:
The full text of abstracts will be made available on the Web
in May, all at the same time. 

Alternately, you can send a message to: aca-enquiries at, 
asking for a copy of the Call for Papers and giving your postal address.

The very extensive oral program in macromolecules, materials, 
small molecules, theory, methods, instrumentation, industry and 
computing will be accommodated in five parallel sessions running 
all week at the modern Congress Centre in downtown Montreal. There are 
three workshops to choose from. Exhibitors will have the most recent 
equipment on display and new software will be demonstrated. In order
to minimize schedule conflicts, the schedule of the meeting has 
been optimized numerically to accommodate the wishes of 
crystallographers at large, expressed in a poll last November.

              Special features

On the Wednesday morning, Boris Batterman will give the main talk 
in the plenary session: "One Hundred Years of X-rays".

Evening sessions will feature Jerome Karle on "Quantum Crystallography"
on the Monday, and there will be a session on "Careers in Crystallography" 
on the Wednesday, after a picnic at the sugarbush.

The instructions below could not be included with the Call for Papers.
Montreal July 23-28, 1995

Deadline for submission with no penalty: March 28, 1995
Penalty after March 28: US$25

Abstracts late by more than 1 week will not be considered for the
oral program. Abstracts late by more than 3 weeks may not be in 
the poster session for their topic. For very late abstracts, 
check on the Web. We will update a document there to keep you 
informed on whether or not we are still accepting abstracts. 

Electronic submission is encouraged this year.

General Considerations for all ABSTRACTS: 
1.  Wording the title and first sentence of your abstract deserves special
attention. Make your main point there in the first sentence.  Multiple
parallel sessions and the large number of posters force meeting attendees to
scan the Program and Abstract book selectively.  Help them decide whether
yours is a "must-see" presentation by stating your main point at the beginning
of your abstract.  Leave details, such as primary crystal data in crystal
structure abstracts, to the end. 

2.  The entire abstract, including title, authors and their affiliations,
footnotes, references, diagrams, tables, equations, etc., must fit into a
rectangle 12.7 cm (5") wide by 16.5 cm (6.5") high and should contain no more
than 40 single-spaced typed lines.  Times font with 12 point size characters
should be used. 

3.  The title should be in capitals (except where chemical formulae require
lower case letters) and should contain not more than 100 characters.  A one
inch indentation must be left in the first line for insertion of the number
of the paper in the program, e.g. L005, to be assigned by the Program Chair. 
The authors' names and institutions should be in upper and lower case.

4.  For crystal structure papers, please include a formula for the chemical
composition.  This may be in the title or in the body of the abstract.
Papers dealing with macromolecules are exempt.

5.  The paper must be presented by the author named first in the abstract,
and one may be first author on only one paper - invited or contributed.

6.  Abstracts for invited papers must be submitted in the same manner as
those for contributed papers and are subject to the same late abstract fees.

$$Instructions Specific to Electronic Submission:$$

7.  Add the information requested on p. 13 of the Call for Papers (CFP),
indicating only the relevant information (just include the replies to the
questions in order). Insert this ahead of the Abstract with the editor or word
processor used to prepare the abstract.  The abstract and corresponding
administrative details should be contained in a single word processor file. If
you don't have the CFP, see below for roughly which information is needed. 

8.  The "Subject" line of the electronic message will consist of submitting
author's name, FAX number, and kind and version of wordprocessor. 
Example:  Yvon Le Page, (613) 993-2451, WP Windows 6.0.

9.  Word and WordPerfect files are binary files. They have to be e-mailed
with UUencode, Binhex or "attached" to the message at transmission time.
Abstracts made of just ASCII characters (this includes CIF, ASCII and html
files containing no figure) can be e-mailed without this precaution.

10.  E-mail the file with the abstract to: aca-abstracts at  Do
not send anything else than abstracts to this address.  For questions,
follow-up etc... send messages to aca-enquiries at If an
abstract or a question is not acknowledged within three days, please assume
that it was not received.  Please frequently check THE EMAIL ACCOUNT FROM
WHICH THE ABSTRACT WAS SENT.  Acknowledgement of receipt, and later
correspondence about the program, will be sent there using the reply feature
in order to avoid typos in the e-mail address. 

11.  Special characters, tables, mathematical formulae and figures are allowed
in the word processor file, but please try to keep these things to a minimum
this year.  Since this is the first year we have tried electronic submission 
in this manner, we might run into problems in some cases. 

12.  Mathematical formulae are to be written on a single line with sub and
superscripts only. No big fractions.

13.  If the abstract contains special characters, tables, formulae or figures,
please also mail a good printout to ACA, c/o Hauptman Woodward Medical
Research Institute, 73 High St., Buffalo, NY 14203, for cross-checks. Next
year we will probably not need this safety measure. Please wait for the
electronic acknowledgement of receipt to mail the printout, because your
abstract will be given a number, which should be indicated on the printout. 

14.  Instead of e-mailing, DOS or Mac diskettes (3 1/2 inch only) with the
word processor file AND ITS PRINTOUT can also be sent to ACA Headquarters at
the address listed above.  In this case, please fill out and include the
Abstract Submission form on p. 13 of the Call for Papers. 

Please Note

 -- All details about the meeting are available at URL:
 -- Only CIF, ASCII, html, Word and WordPerfect files are allowed this year.
 -- For details on HyperText Markup Language (html) consult URL:
      For the special characters allowed under html, consult:
 -- For additional details about CIF submission, consult URL:
      or send an email message to Phil Bourne at: 
             system at
      for an email version or clarifications.
 -- For ASCII, html, Word and WordPerfect, direct questions to:
             aca-enquiries at 
 -- And again, if an Abstract or a message is not acknowledged within
             three days, please assume that it was not received.
Information requested with Abstract submission:

 -- Name, address, phone, FAX, email of presenting author
 -- Authorization (yes/no) to list above phone/fax/email on the Web
 -- Preferred type of presentation (Lecture/Poster). Very few lecture
slots are still available.
 -- Special AV facilities required (slide and overhead projectors,
microphone and pointer are standard in all rooms)
 -- SIG or session for which the Abstract is submitted
 -- Is this (yes/no) a poster for the Pauling Prize? You have to be a
student, the Poster has to be your work, and a special form should
also be filled out. In this case, submit the abstract now, ask for a
copy of the CFP in the email submission, and mail the filled out form
Yvon Le Page
Program Chair
yvon.le_page at              (with period and underscore)

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