call for abstracts
Jonathan L. Haines
HAINES at HELIX.MGH.HARVARD.EDU
Tue Feb 7 11:06:04 EST 1995
CALL FOR ABSTRACTS
THE 1995 INTERNATIONAL CHROMOSOME 9
The 1995 International Chromosome 9 Workshop will be held from
April 23 to April 25, 1995 in Williamsburg, Virginia, USA.
ABSTRACTS MUST BE RECEIVED NO LATER THAN MARCH 1ST, 1995.
Electronic transmission in addition to hard copy submission is
strongly encouraged. Abstracts should be emailed to the following
chrom9 at genemap.mc.duke.edu.
If electronic submission is not possible, please send both the hard
copy of your abstract and an electronic version on diskette in
either WordPerfect 6.0 or ASCII format. Abstracts should be sent to
the following address:
Dr. M.A. Pericak-Vance
Bryan Research Building
Duke University Medical Center
Durham, NC 27705 USA
The format for the abstract should include
title, author's names, and affilitiations
separated by two lines from the body of the abstract.
The body of the abstract should be no longer than 250 words.
Abstracts will be judged competitively based on their strength of
contribution to the overall genetic and phyical map of chromosome
9. Abstracts dealing solely with the mapping of specific disease
loci, without additional mapping information are discouraged.
Notification of abstract acceptance will be by March 10, 1995.
Abstract submission is not sufficient to guarantee either
attendance or reimbursement. Participants with accepted abstracts
must confirm attendance by March 20, 1995. Individuals who
register after that time are not guaranteed a place at the
In submitting your abstract please be aware of the following rules
that will apply to this year's workshop. These stipulations are in
accordance with the new HUGO guidelines for workshop participation
1. Abstract submission is required for attendance. Reimbursement
funds are available for 35 participants [17 US, 18 Other].
Reimbursement consideration will be competitive and based on
abstract content and its contribution to the genetic and physical
map of chromosome 9. A limited number of individuals will be able
to attend if they provide their own funding. ONLY ONE INDIVIDUAL
PER LABORATORY [OR RESEARCH GROUP] WILL BE REIMBURSED. THERE WILL
BE NO EXCEPTIONS.
2. Abstract acceptance does not automatically guarantee
reimbursement. Reimbursement for both hotel and meals [all
participants] and travel [US participants only] will occur after
the workshop completion and ONLY AFTER SUBMISSION OF THE
INDIVIDUAL'S ABSTRACT DATA TO DRS. POVEY AND HAINES FOR GDB
SUBMISSION. GDB submission forms will be included with your
abstract acceptance. Completed GDB forms are required for
reimbursement and MUST be submitted BEFORE the workshop, as this
will hasten the reimbursement process.
Individuals attending the workshop and presenting data who fail to
meet the GDB submission requirements WILL NOT BE REIMBURSED for any
or part of the meeting. THERE WILL BE NO EXCEPTIONS.
3. Reimbursement procedures and policies are as follows:
a. All participants: 3 nights lodging [Saturday, Sunday, and
Monday] and board [dinner (Saturday) until lunch (Tuesday)] at the
George Washington Inn and Conference Center in Colonial
Williamsburg. Additional lodging requirements are the
responsibility of the participants. Prearranged ground
transportation by Van from the airport to hotel and back will also
b. US participants: Travel for US participants will be
limited to reimbursements of no more than $600.00 in airfare.
Saturday night stayover has been arranged to allow for reduced
rates. Airfares OR or other travel expenditures exceeding $600.00
are the responsibility of the individual investigator. Local
participants will be reimbursed for travel by car at the standard
rate of 0.30 per mile. TRAVEL FOR NON-US PARTICIPANTS IS THE
RESPONSIBILITY OF THE INDIVIDUAL PARTICIPANTS (BUT MAY BE COVERED
BY THEIR HOME COUNTRY (SEE BELOW). HOWEVER, NON-US PARTICIPANTS
WILL BE SUBJECT TO THE SAME STRICT CRITERIA FOR ABSTRACT ACCEPTANCE
AND ROOM AND BOARD REIMBURSEMENT.
c. Non-US participants: Europeans who hope to attend the
meeting should let Dr. Sue Povey know as soon as possible. If your
abstract is accepted it is hoped that you will be eligible for
travel funding but the arrangements for applying for this varies
from country to country. Dr. Bronwen Loder of HUGO will send
individual instructions as soon as your abstracts are accepted.
She will also be able to give advice to non-European/non-US
applicants. United Kingdom applications go directly to the MRC but
only after you are on the official list of invitees.
4. All participants will be expected to prepare a poster
presentation of their submitted abstract. Additional details for
poster submission will be provided after acceptance as will meeting
details including local travel arrangements, maps, etc..
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